Event Photography and Recording Statement

The sharing of pictures documenting organizational events is encouraged. There are a variety of official methods employed at conferences and meetings to record and share information, which does not preclude personal photography. Officially designated conference photographers document such events for the organization’s records. Balancing the ethical considerations associated with taking or publishing photographs and legal obligations is especially relevant in a digital world with mobile technology. Here are some considerations:

  • Taking pictures or video might be disruptive or distracting, especially during presentations;
  • Please respect the intellectual property rights of presenters;
  • Please consider rules associated with specific performances and venues, such as fundraising events, as some do not allow photography of any kind;
  • Quality over quantity—being selective of what is published is appreciated;
  • Please avoid publishing unflattering or embarrassing photographs—be considerate;
  • If you’re concerned about an image of yourself that has been published online, contact the person that posted it;
  • Some online services allow posters and viewers to control privacy settings—you might be able to do this yourself;
  • Please avoid tagging excessively, but we do encourage metadata;
  • If you’re unsure about posting something, ask the person involved if it’s OK to post;
  • Lead by example as we move forward into new technologies;
  • Please share responsibly.


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Contact Nancy Short, Executive Director
(414) 908-4954 x 136